Wellbeing, Health and Safety

We aim to provide a safe and healthy environment for all children in our programme. We are in contact with a variety of organisations to advise and assist us in these areas. Where applicable, parents must provide the Programme Manager with a Medical or Health Management Plan. We will at all times comply with all relevant health and safety in employment legislation.

Unwell & Distraught Children

If a child attending the programme becomes unwell or upset we will contact the authorised people listed on the Enrolment form for them to pick up the child as soon as possible. Please keep children who are unwell at home until recovered, as we do not have the facilities to look after sick children.

If a child has been booked into the programme but does not attend due to sickness, please inform the Programme Co-ordinator before 12 noon that day.

We also welcome parents to visit and stay at our service before a child’s first session to help the child to adjust and feel comfortable with our staff and service. If a child does not settle in a reasonable amount of time we will contact parents to discuss together how best to support the child.

Medical Conditions & Requirements

At the time of enrolment, the parent/guardian must advise the Programme Co-ordinator of any medical conditions, such as any allergies, anaphylaxis, diabetes and asthma that the child has been diagnosed with. Parents and guardians also need to indicate if any medication (whether prescription or homeopathic) is to be administered to a child during any session of care. Parents need to discuss the specifics with the Programme Co-ordinator or the qualified staff member. In some instances specific Medical Management Plans, risk management and minimisation plans, equipment and other resources may also need to be provided before the child can attend the service. Parents will also need to supply all prescription medication in its original bottle with the child’s name, appropriate dosage and frequency, date of dispensing and use by date.

Infectious Diseases

Measures will be taken by management and programme staff to control spread of infection. Appropriate processes and hygiene practices will be employed from recognised health authorities and put in place for children to observe and participate in a safe and healthy environment. We ask if an infectious disease becomes apparent at home that the parent/guardian contacts our service about the child’s condition so appropriate action can take place. If this becomes apparent at our service we will contact parents/guardians or emergency contacts about the child’s symptoms and the immediate need to collect the child from our service. We will also remind parents of the necessary exclusions periods and/or need for a medical practitioner certificate to allow the child to attend the service again.

First Aid

At all times there is an approved fully stocked first-aid kit and other supporting kits available and a staff member trained in first aid, anaphylaxis & asthma will be present onsite at each session of care.

Incidents, Injury, Trauma & Illness

All incidents, injury, trauma and illness events including serious incidents are recorded and discussed with parents, staff and where necessary reported to the appropriate authority and Sherpa Kids Head Office.

If a serious accident occurs our policy is to ensure the safety and well- being of the child first. This may mean an ambulance or other appropriate form of medical help is sought before the parent is called. We do not transport children to doctors, hospitals or homes.

Emergency Procedures

The safety of staff, children and visitors to our service is vital in the event of an emergency. Emergencies include events as fires, hurricanes, floods, extreme weather conditions, other catastrophic events, the presence of dangerous persons and animals and any other situation or threat which requires a lockdown or evacuation of the premises.

Staff and volunteers will initially be made aware of emergency procedures and drills at our service during their inductions and this information will be reinforced with the children during regular practice drills

Behaviour Management

We will ensure our environment is a safe and happy place for everyone. We maintain an emphasis on being polite, considerate and co-operative, respecting each other and the property and equipment onsite.

Our behaviour management procedures are in line with the behaviour management procedures in place at the school. We will consult with the school community, staff families and children so that our policy and procedures reflect the specific and cultural needs of children attending our service. Children will be encouraged to take responsibility for their behaviour through offering choices and implementing natural and logical consequences, including if necessary the involvement of parents. If we experience behavioural problems with a child, the parent will be contacted and consulted in regards to the behaviour.

Child Protection

Our service is committed to the recognition and prevention of abuse of children and young people with the safety, welfare and wellbeing of the children always the prime consideration. In addition to general safety policies already outlined, our service will ensure that volunteers or students working at the programme, have current vetting checks. All volunteers, students and visitors to our service will be supervised and visible to staff when interacting with the children. In addition, we are in regular contact with the school’s Child Protection Officer.